Car Fleet Program Manager

Wolt's Real Estate and Facilities team looks after the spaces and resources our people depend on, across all our markets. We work closely with People, Finance, and Operations to keep things running smoothly behind the scenes.

We are now looking for a Car Fleet Program Manager to build our vehicle fleet function properly, for the first time. Right now we have several hundred company cars spread across a dozen or so countries, and we are looking for someone to help us define the policies, governance, and day-to-day management that will make the programme work well. That is where you come in.

This is a genuine blank-page role. You will define what our fleet programme can look like, write policies that govern it, and build the operating model to run it well. If you enjoy bringing order to situations that need it and building things up from scratch, you will feel right at home here.

What you'll be doing

• Define Wolt's global car fleet policy from scratch, covering allocation criteria, vehicle categories, eligibility (is it a benefit or a work tool?), procurement, cost ownership, and compliance requirements across 10 + countries.
• Own process of end-to-end operational fleet management: ensuring we manage everything from car handovers, driving licence checks, maintenance tracking, damage processes, leaver management all the way to lease accounting well. 
• Work closely with a true cross section of teams -  People, Finance, Benefits, Legal, and Operations teams etc so the fleet programme connects seamlessly with employee lifecycle processes.
• Evaluate tools and automations as needed for the fleet management  to enable make the programme scalable and efficient.
• Track and manage fleet costs, utilisation, and compliance across markets, and make data-driven recommendations to evolve or right-size the programme over time.

Our humble expectations

• You have multi- year of experience in fleet management, mobility, or a related operations or facilities role, ideally including experience building a programme or policies across multiple countries.
• You understand lease accounting and are comfortable at the intersection of fleet management, payroll, and employee benefits, including gross-up calculations.
• You are a strong stakeholder manager, able to bring HR, Finance, Legal, and business leaders along with you when introducing new structures where things have previously run informally.
• You enjoy building from scratch and can figure out the why before you solve the how.
• You communicate clearly in English and can turn complex operational and compliance topics into policies that people actually understand and follow.

What's in it for you

This is genuinely a build role. You will be starting from scratch, with real authority to shape what the programme becomes. The decisions you make in year one will set the direction for how Wolt manages vehicles across a dozen or so countries.

You will sit within our Real Estate and Facilities team and work with a range of teams on a day to day basis. You will get to know the business well, and your impact will be visible early on.

Next steps

If this sounds like your kind of challenge, apply today. We review applications on a rolling basis. Our hiring process typically includes an intro call with the Talent Acquisition team, followed by interviews with the hiring manager and key stakeholders. We will walk you through what to expect at each step.